7 Gmail tips and tricks you should know

7 Gmail tips and tricks you should know

For years, Gmail has been one of the most popular email programmes, and it has been jam-packed with features to make life easier. These email service enhancements, on the other hand, can be simple to overlook.

Worry not, because in today’s dailypress.pk, we’ll look at seven super-useful Gmail features that you should be aware of, especially if you, like me, use the service on a regular basis.

  1. Advanced Search
  2. Undo send
  3. Confidential mode
  4. Writing suggestions
  5. Mute conversation
  6. Colour coded stars
  7. Change tab layout

1. Advanced Search

The advanced search features in Gmail are comparable to those found on Google. They assist you in narrowing your search and, as a result, getting to your findings faster. To use them, simply search for the keyword you want to look for and then utilise the advanced options by clicking on the filters button. You can pick and choose which email IDs you want to see results for.

You can also look for emails sent to a certain email address or those with a specific subject. Other search options include ‘words included’, ‘words not included,’ size, date, and whether or not to include attachments in emails.

2. Undo send

Gmail allows you to instantly undo a message that was sent incomplete, with an error, or with the incorrect attachment. This isn’t a difficult procedure. When you click’send’ on an email, the ‘Undo’ button appears at the bottom of the screen.

This Undo button will only appear for a specific amount of time before disappearing (The time limit can be changed in Gmail settings). Also, if you need to undo a message, make sure you click directly on the Undo button, as clicking anywhere else will override the Undo button’s time limit and cause it to disappear.

3. Confidential mode

Gmail’s confidential mode allows you to compose an email that will be deleted automatically afterwards, similar to WhatsApp’s vanishing messages. When you’ve finished writing your email, search for the lock and clock buttons on the same bar as the Send button. This option allows you to set an expiry date for the email, after which the receiver will be unable to see or save the contents.

4. Writing suggestions

Users can also utilise Smart Compose or Writing Suggestions in Gmail to type out frequent sentences and email phrases faster. This option’s settings can be found in Gmail Settings/ Smart Compose. While you turn it on, it will provide you with recommendations when typing common phrases.

For example, if you start typing “Hope this,” smart compose will kick in and allow you to quickly add the remaining “email finds you well” (the right arrow key).

5. Mute conversation

You can mute an email thread if it receives too many emails that aren’t truly relevant to you. Select any email and select the three dot menu in the inbox bar at the top to access the ‘Mute’ button, which is located alongside options such as ‘Mark as read’ and ‘Mark as important.’ The discussion will be muted if you click on it.

Related: Monetization of Facebook Pages in Pakistan: Criteria, Methods, and Policies

6. Colour coded stars

Many individuals utilise Gmail’s stars to highlight essential messages that can be discovered easily later. Gmail, on the other hand, allows you to utilise numerous color-coded stars. You can then choose a different colour for work emails, personal emails, essential subscription updates, and so on.

Go to Gmail Settings/ Stars and drag the coloured stars you want from the ‘Not in use’ part to the ‘In use’ column.

7. Change tab layout

Gmail’s default layout displays all of your mail in a tabbed format, with social and promotional emails showing in distinct sections so they don’t get mixed up with your personal and business emails. If you want to eliminate some of these tabs, go to Gmail Settings/ Inbox/ Categories.

Simply check the tabs you want to appear and uncheck the ones you don’t.

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About the Author: mursaleen

M. Mursaleen is the founder and CEO of DailyPress.pk, a content creation company. He's been a content marketer for over three years and writes on blogging and website strategy for magazines such as Forbes, Entrepreneur, Inc., and many more.

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